Basic concepts: Workspace, Users, Minis, Records, Data

A workspace is the secure environment where your organisation uses Minikai.

It represents your organisation or service and contains your people, settings, and information. Everything in Minikai lives inside a workspace, including users, Minis, and records.

Each workspace is isolated and protected. Data does not move between workspaces unless explicitly configured.

Users are the people who have access to your workspace.

Each user has their own login and permissions. Access can be tailored based on role, so people only see what they need to see to do their work.

Users may include support workers, coordinators, clinicians, managers, or administrators, depending on how your organisation is set up.

A Mini is a person centred AI agent.

Each Mini is focused on one individual and works only with the data you provide for that person. This might be a client, participant, or resident.

Minis help with tasks such as:

Minis do not have access to information outside the person they are assigned to.

Records are the structured information stored in Minikai.

This can include things like notes, plans, forms, assessments, or documents that relate to a person or service. Records provide context and history, helping Minis give accurate and relevant responses.

Access to records is controlled by permissions and audit logging.

Data is the underlying information that powers everything in Minikai.

This includes the content of records, system activity logs, and configuration details.

Your data stays within your workspace and is handled in line with privacy, security, and compliance requirements.

Minikai does not use your data to train public AI models, and you remain in control of who can access it.

Together, these concepts allow Minikai to support care teams while respecting privacy, trust, and professional responsibility.