A simple way to get clearer and safer answers is to break one large request into smaller questions ("prompts"). Each prompt has a clear purpose, a clear timeframe, and a clear source. This helps the Mini organise information in a way that supports good clinical and practical judgement.
Always include a time based query, such as “from the last 6 months." This keeps the Mini focused only on the records that matter for your question.
Below is an example of how to break one complex request into six focused, effective prompts that work well with Minis.
Complex request:
From all available records, including progress notes, care plans, incident reports, and allied health updates, review the last 6 months to understand the person’s current support needs, the quality and effectiveness of the care provided, and any changes over time. Extract key information about the person, identify risks or gaps that may affect safety or wellbeing, and draft a baseline support plan with SMART goals, clear tasks, schedules, monitoring needs, and practical guidance for frontline workers.
Break this down then bring it together:
Prompt 1: Notes
Look at notes from the last 6 months, extract daily and weekly themes in client needs and activities, key health or wellbeing changes, recurring issues, and evidence of outcomes or effectiveness.
Prompt 2: Care plans
Look at care plans from the last 6 months, identify goals set and their outcomes, services scheduled and delivered versus missed, client and family preferences, and notable changes compared to earlier plans.
Prompt 3: Incidents
Look at incident reports from the last 6 months, summarise frequency and types of incidents, contributing factors and patterns, actions taken and follow-up effectiveness, and systemic or repeating risks.
Prompt 4: Allied Health
Look at Allied Health records from the last 6 months, summarise clinical or therapeutic recommendations, functional changes and assessments, adherence to treatment plans, and identified risks in mobility, nutrition, behaviour, or communication.
Prompt 5: Combine & review
Combine the four summaries to produce an overview of current care needs, quality and effectiveness of services, key client information, and risks or gaps
Prompt 6: Ask for the format you want
Using the integrated analysis, draft a baseline care plan with smart goals, tasks and strategies, schedules and check-ins, monitoring and escalation procedures, and clear practical instructions for frontline workers.
If you ever feel unsure about how to structure a question, start small and build step by step. Clear, time based prompts help Minikai work in a way that supports safe, high quality care.
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