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Complex questions are part of the job — you often need to understand patterns, risks, progress, and next steps across many types of records. But large, multi-part questions can cause a Mini to search too widely, which may reduce accuracy.
A simple way to get clearer, safer answers is to break one large request into smaller questions. Each prompt has a clear purpose, a clear timeframe, and a clear source. This helps the Mini organise information in a way that supports good clinical and practical judgement.
💡 Tip: Always include a time-based query, such as "from the last 6 months." This keeps the Mini focused only on the records that matter for your question. See Good practices for asking a Mini questions for more tips.
Example 1: Care plan review
Breaking one complex care plan request into six focused prompts.
The complex request
From all available records, including progress notes, care plans, incident reports, and allied health updates, review the last 6 months to understand the person's current support needs, the quality and effectiveness of the care provided, and any changes over time. Extract key information about the person, identify risks or gaps that may affect safety or wellbeing, and draft a baseline support plan with SMART goals, clear tasks, schedules, monitoring needs, and practical guidance for frontline workers.
Break it down, then bring it together
Prompt 1 — Notes:
Look at notes from the last 6 months, extract daily and weekly themes in client needs and activities, key health or wellbeing changes, recurring issues, and evidence of outcomes or effectiveness.
Prompt 2 — Care plans:
Look at care plans from the last 6 months, identify goals set and their outcomes, services scheduled and delivered versus missed, client and family preferences, and notable changes compared to earlier plans.
Prompt 3 — Incidents:
Look at incident reports from the last 6 months, summarise frequency and types of incidents, contributing factors and patterns, actions taken and follow-up effectiveness, and systemic or repeating risks.
Prompt 4 — Allied Health:
Look at Allied Health records from the last 6 months, summarise clinical or therapeutic recommendations, functional changes and assessments, adherence to treatment plans, and identified risks in mobility, nutrition, behaviour, or communication.
Prompt 5 — Combine and review:
Combine the four summaries to produce an overview of current care needs, quality and effectiveness of services, key client information, and risks or gaps.
Prompt 6 — Ask for the format you need:
Using the integrated analysis, draft a baseline care plan with SMART goals, tasks and strategies, schedules and check-ins, monitoring and escalation procedures, and clear practical instructions for frontline workers.
Example 2: Trend analysis and pattern identification
Minis are well suited to spotting patterns across records — things like changes in behaviour, weight trends, medication effects, or recurring themes in daily notes. The key is to ask for analysis in focused steps.
The analysis request
Tell me everything about how the person has been going and whether anything is getting worse.
This is too broad. Instead, break it into specific areas you want to analyse:
Break it into focused analysis prompts
Prompt 1 — Behaviour trends:
Review progress notes and incident reports from the past 3 months. Identify any patterns in behaviours of concern — including frequency, time of day, triggers, and what helped de-escalate.
Prompt 2 — Health indicators:
Look at health records and progress notes from the past 3 months. Summarise any changes in weight, appetite, sleep, or mobility. Flag anything that's trending in one direction.
Prompt 3 — Medication and wellbeing:
Review medication records and daily notes from the past 3 months. Are there any notes about missed doses, side effects, or changes in mood or alertness that coincide with medication changes?
Prompt 4 — Bring it together:
Based on the behaviour, health, and medication summaries above, what are the top 3 areas where things seem to be changing? Present them as a brief summary I can bring to a team meeting.
💡 Tip: Trend analysis works best when records are recent and consistent. If there are gaps in documentation, the Mini will tell you — that's useful information too.
⚠️ Always review the output: A Mini's response is a starting point, not a finished product. Always check the answers against the source records — especially when the output will inform care decisions. Use citations to trace what the Mini referenced.
ℹ️ Good to know: If you ever feel unsure about how to structure a question, start small and build step by step. Clear, time-based prompts help the Mini work in a way that supports safe, high-quality care. You can also use prompt recommendations for common tasks, or see Before and after for side-by-side prompt comparisons.
Need help?
Want help structuring a complex question for your specific use case? Message us — we're happy to walk through it with you.