š Permissions: Admins create skill labels and choose what each group gives access to. Anyone with Edit on a skill label can create skills and choose who they're shared with. Everyone else can use the skills shared with them. Learn more about roles ā
ā¹ļø Rolling out gradually: skill labels are coming to each workspace in turn, along with groups. If there's no Skill labels tab under Labels in Settings, everyone in your workspace can use every skill and Admins manage them, as described in How to create a skill.
Most skills are written with a particular team in mind. A shift handover skill is for the support workers on the floor, while a behaviour support plan review is for your clinicians. Skill labels let you share each skill with the people it's for, so everyone's Skills menu shows the skills that fit their work, and only the people who look after a skill can change how it works.
When to use this
A skill is only meant for one team, such as a clinical review that only your clinicians should run.
You want someone to look after a skill without making them an Admin, for example a team leader who keeps the handover skill up to date.
You've written a new skill and you're ready to share it with the people who'll use it.
Someone can't find a skill they need, or can see one they shouldn't, and you want to work out why.
How it works
Skill labels work the same way as the labels on Minis and records. You give each skill one or more labels, and each group gives its people access to some of those labels.
View on a label lets someone use the skills with that label in chat, and read them on the Skills page.
Edit on a label also lets them create skills, change and archive the skills with that label, and add that label to a skill.
One matching label is enough. A skill labelled Clinical and Team leaders is shared with anyone who has access to either label.
A group can give access to every skill, whatever its labels. Admins already have access to every skill.
A skill with no labels isn't shared yet. Only the person who wrote it, and anyone with access to every skill, can use it. The Skills page shows No labels under it.
Step 1: Create your skill labels
Go to Settings, open Labels and select the Skill labels tab. Create a label for each team or purpose your skills serve, such as Clinical, Support workers or Team leaders.
š” Tip: Label skills by who they're for, rather than what they do. A handful of labels like Clinical and Support workers is much easier to manage than a label for every skill.
Step 2: Give your groups access to skill labels
Go to Settings, open Groups, select a group and open its Access tab. Select Edit on the Skills row, then give the group access to every skill, or choose None, View or Edit for each skill label. For example:
Minikai All Users gets View on All Users, so everyone can use the everyday skills.
Minikai Clinicians gets Edit on Clinical, so clinicians can use the clinical skills and keep them up to date.
Minikai Team Leaders gets Edit on All Users, so team leaders can look after the skills everyone uses.
Access adds up, so someone in more than one group can use every skill any of their groups gives them.
Step 3: Label your skills
You choose a skill's labels when you create it, and on the Details tab of an existing skill. Under Labels, pick the labels for the people who should use it. Anyone with access to any one of those labels can use the skill.
You can add any label you have Edit on. Labels you can't edit aren't offered, and any already on the skill stay there when you save.
Saving or submitting asks you to confirm, and tells you who the change affects, so you can check before it goes live.
š” Tip: Try a new skill before you share it. Submit it without labels, run it in a chat yourself, and add its labels once you're happy with how it works.
Step 4: Check what people see
Once a skill is labelled and active:
People with View find it in the Skills menu in chat, on the Minis or workspace agent it's set up for. They can also open it on the Skills page to read what it does, without any options to change it.
People with Edit also see New skill (the + button) on the Skills page, and the ā® menu on each skill they can change.
People with no skill labels see "No skills have been shared with you yet." on the Skills page. Check they're in a group that gives View on at least one skill label.
To see how your team runs skills day to day, read Using skills in chat.
ā ļø Changes apply straight away: saving, submitting or archiving a skill changes how Minikai responds for everyone who can use it, as soon as you confirm. Before you add a label to a skill, check who's in the groups that have access to that label. Skills still produce drafts, so whoever runs one reviews what the Mini writes before it's saved or shared.
Tips for sharing skills
Keep Edit for the people who look after a skill. Everyone who uses a skill only needs View, and a small number of editors keeps changes predictable.
Start broad, then narrow. It's fine to keep skills on All Users while you work out which belong to particular teams.
Ask a colleague to check. After you label a skill, ask someone in the group to confirm it appears in their Skills menu.
ā¹ļø Good to know:
When your workspace moved to groups, every existing skill was given the All Users label, and every group was given View on it, so nobody lost a skill they used. You can move skills to more specific labels whenever you're ready.
You only see the labels you have access to. A skill can have other labels as well, and they stay on it when you change it.
If your skill labels are organised into label groups, a skill can have one label from each group.
Only active skills appear in chat. Drafts and archived skills can only be seen by people who can edit them.
To write the skill itself, see How to create a skill.
Need help?
If someone can't find a skill they need, or you'd like a hand planning your skill labels, message us through the Help Desk in the app. We're happy to help.