🔒 Who can manage roles: Only Admins can invite users and assign or change roles. If you need your role updated, ask your Workspace Admin.
When to use this
You're inviting a new team member and need to decide what level of access they should have.
Someone's responsibilities have changed and you want to check if their current role still fits.
You're setting up a new workspace and want to plan your access structure from the start.
Environment Roles
There are two Environment Roles available to all organisations: Admin or Member.
Admin
Full access to everything in the workspace — including managing users, Minis, records, and all workspace settings. Best for: Workspace owners, team leads, or IT administrators.
Member
Has been assigned a user login to Minikai but cannot access anything until their access levels have been assigned via Fine-grained access controls via Labels.
💡 Tip: Not sure which role to assign? Start with Member and upgrade later if needed. It's easier to add permissions than to remove them.
Permissions overview
The table below shows what each Environment Role can do across the workspace.
Category | Permission | Admin | Member |
Users | Invite, assign roles, or remove users | ✅ | — |
Users | View all users | ✅ | — |
Minis | Create or update Minis | ✅ | — |
Minis | View all Minis and records | ✅ | — |
Minis | Delete a Mini | ✅ | — |
Minis | Import records (from spreadsheets or documents) | ✅ | — |
Records | Add, edit, or archive records and attachments | ✅ | — |
Records | Delete a record | ✅ | — |
Settings | Audit logs and log streams | ✅ | — |
Settings | Domain verification | ✅ | — |
Settings | SSO and directory sync | ✅ | — |
ℹ️ Good to know: Members can use all Mini features — chatting, prompt recommendations, citations, email drafting, and speech-to-text — for any Mini they have access to through their group. They just can't create new Minis, add records, or change workspace settings.
Need help?
Not sure which role is right for someone on your team? Or need to request a change to your own access? Message us through the Help Desk in the app — we'll help you work it out.