When to use this
Writing a progress update for a participant's family or support coordinator
Drafting a report or summary based on recent records
Composing any email where the Mini's knowledge of the person can save you time
How it works
You don't need to find a button or navigate anywhere. Just ask. When you're chatting with a Mini and mention anything about writing or sending an email, the Mini will generate a ready-to-send Email Draft for you.
Step 1: Ask the Mini
In your conversation with a Mini, describe the email you'd like to write. For example:
"Draft an email to Liam's family about his progress this month"
"Can you write an update email for the support coordinator about recent goals?"
"Help me write an email summarising this week's notes"
The Mini uses what it knows, records, goals, progress notes to write a relevant, personalised draft.
Step 2: Review the draft
The Mini will present an Email Draft card with:
From — your email address
To — the recipient (you can edit this)
Cc / Bcc — add others if needed
Subject — a suggested subject line (editable)
Body — the full email text (editable)
Read through the draft and make any changes you need. You can edit the recipient fields, subject line, and body text directly in the card.
Tip:
If the draft isn't quite right, you can ask the Mini to revise it conversationally, for example, "Make the tone more formal" or "Add a section about his school transition." The Mini will regenerate the draft based on your feedback.
Step 3: Send
When you're happy with the draft, you have two options:
Click Send as email to open the email in your default email client (e.g. Outlook or Gmail) with all the fields pre-filled and ready to send.
Click the copy icon to copy the email text to your clipboard if you'd prefer to paste it elsewhere.
Tip:
Because the email opens in your own email client, it will be sent from your regular work email, not from Minikai. This means it appears in your sent folder like any other email you send.
Good to know
The Mini draws on what it knows. The more records and notes a Mini has, the richer and more detailed the email draft will be.
Always review before sending. Minis write helpful drafts, but you should check the details are accurate and the tone is right for your audience before sending.
You stay in control. Nothing is sent automatically. You always review, edit, and choose to send from your own email client.
Need help?
If you have questions about drafting emails with a Mini, message us anytime using the Help Desk messenger in the app.